Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.  Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office.  Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.  These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

The Medical College of Georgia Department of Cellular Biology and Anatomy is dedicated to understanding cellular function through state-of-the art research in areas such as autophagy and apoptosis, bone metabolism, developmental biology, molecular motors, dysphagia/swallowing disorders, exosome biology, renal disease, stem cell research, vision science (retina and cornea), and cell wounding. Our department is dedicated to understanding cellular function through state-of-the art research in areas such as autophagy and apoptosis, bone metabolism, developmental biology, molecular motors, dysphagia/swallowing disorders, exosome biology, renal disease, stem cell research, vision science (retina and cornea), and cell wounding. The Department of Cellular Biology and Anatomy has as its core mission the advancement of outstanding research and education. We work collaboratively to discover new knowledge through innovative biomedical research, to transmit that knowledge to students, and to train future researchers, educators, and health care professionals.

We are seeking a Business Operations Specialist to serve as a key member of the department's research management team. This position will be the primary point of contact for departmental grants. This includes, but is not limited to: submissions, compliance, audits, subcontracts, closeouts, transfers, renewals, and no-cost extensions. This position will also be the primary point of contact for departmental travel and will assist with lab closeouts, inventory, and other duties as assigned.

The duties include but are not limited to:

GRANT MANAGEMENT: Serve as key member of the department's research management team, monitor compliance and audit activities. Work with Administrator on grant submissions/updates. Follow grants from submission to final reports. Prepare grant application documents according to agency requirements utilizing agency systems for submissions such as NIH, DoD, AHA, and others. Coordinate with other institutions to develop and submit subcontracts. Work with Administrator on annual financial/progress reports and budgets for submissions and awards. Submit through agency portals Proposal Central, eRA Commons, InfoEd, Department of Defense, and AHA. Prepare and submit grant closeout reports consistent with university and agency processes and timelines. Facilitate the transfer of grants or change of grantee across institutions to include equipment purchased, grantee application, working with Sponsored Programs, processing protocols with IRB, animal, biosafety, chemical safety & radiation safety, working with PI to determine changes in research objectives or facilities and resources. Communicate with PIs on updates/new requirements announced by funding agencies. Monitor renewals, no-cost extensions, and expiring projects. Maintain timeline for annual progress reports coordinating with project PI ensuring submissions deadlines are met.

LAB EQUIPMENT/CHEMICAL INVENTORY: Assist with lab closures, including but not limited to reassigning equipment and removal of chemical inventory items.

PROCESS DEPARTMENTAL TRAVEL: Process all travel requests/travel expense statements/etc. for faculty, students, and staff. Position does require the use of a P-Card for various travel-related expenses.

INVENTORY: Work with purchasing assistant and administrator on annual inventory; assist with surplus, moving services, and refreshes as requested.

OTHER: Performs other duties as assigned.

Bachelor's degree from an accredited college or university in Business Administration or related discipline with one year of administrative and/or management experience.

OR 

Associate's degree from an accredited college or university with two years of relevant experience. 

OR 

High School Diploma or GED or equivalent from a recognized State or Federal accrediting organization with three years of administrative and fiscal management experience.

Bachelor's degree from an accredited college or university with three years of progressively responsible grant submission experience.

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases. 

Knowledge of business operations (procurement, bookkeeping, asset management, human resources, etc.).

 

SKILLS

Excellent customer service skills.

Excellent interpersonal, written, and verbal communication skills.

 

ABILITIES

Ability to work collaboratively with other members of management team. 

Ability to work effectively as a team member. 

Demonstrate flexibility regarding job duties and assignments with matched ability to multi-task. 

Ability to manage and respond to different situations in a professional and friendly manner.

Ability to effectively and efficiently handle multiple tasks simultaneously with precision and adapt to changes in responsibilities and workloads in a fast-paced environment. 

Must possess a high degree of urgency and self-motivation. 

Must possess a high degree of integrity and have a strong work ethic. 

Ability to perform effectively in a highly ambiguous environment. 

Ability to maintain confidentiality.

Shift: Days; M-F (Work outside of the standard business hours may be required)

Pay Band: B10

Salary: $52,500.00/annually-$65,600.00/annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

This position is (fully/partially) funded through external sources.  Continued employment is contingent upon the availability of these funds. 

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

The Human Resources Division will request a driver's history report for the identified top candidate(s) for this position. We will initiate this through our Background Check Vendor; this report will come from the Department of Motor Vehicles. The selected candidate must have a valid driver's license.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.        

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365