Associate Vice President, Division of Sponsored Programs Administration
Job ID: 278110
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

Job Summary
The Associate Vice President, Division of Sponsored Programs Administration will report directly to the Senior Vice President for Research and be an integral and vital part of the university's leadership team. The Associate Vice President will be responsible for providing positive leadership, support, and strategic direction for all sponsored programs administration activities.
The Division of Sponsored Programs Administration and the Augusta University Research Institute serves as the central unit to coordinate and support Augusta University's internal and external sponsored projects. The Division has four units: Pre-Award, Contracts, Operations, and Post-Award.
The Division aims to identify, support, and advance opportunities for research, training, teaching, and scholarly activities by managing the entire lifecycle of sponsored projects- from proposal and grant development and submission, to contract preparation, award management, and project close out management. The DSPA seeks to advance extramural support programs for the institution by providing administrative, informational, and logistical assistance to faculty and staff, while ensuring compliance with pertinent policies and regulations of the institution, extramural sponsors, and federal oversight agencies. This position is considered an administrative officer and serves at the pleasure of the president.
Responsibilities
Administrative & Financial Functions - 50%
Oversees daily administration of the Division of Sponsored Programs Administration, oversight of all Sponsored Program activities, development of effective administrative compliance procedures, assurance of proper resource allocation, identifying funding sources, funding acquisition, regulatory compliance, recordkeeping, and systems for all grants and awards.
As Executive Director for AURI, the incumbent will develop, oversee, and manage the AURI accounts, expenses, and budgets ensuring that the following:
Preparation and completion of quarterly reports and annual summaries.
Preparation of annual budget and planned development Investment opportunities.
Provision of support for annual external audit processes.
Management and oversight for all expenses, investments, and acquisitions.
Oversee the complete life-cycle of sponsored programs administration including but not limited to:
Pre-award responsibilities for coordination, review and approval of documents requiring institutional/administrative approval.
All regulatory and compliance office requirements as required by law, policy, or agreement/grant/contract have been met
Award receipt and account establishment, expense monitoring, re-budgeting
Account Closeout activities
Development of reports to ensure compliance with requirements of sponsors, local, state, or federal sponsors/agencies
Effort reporting.
Development and negotiation of AU's federal Facilities and Administrative Cost Rate Agreement.
Maintains and expands research/contract opportunities and provides on-going support for the development of grants and contract opportunities.
Management & Leadership - 25%
Provide leadership, direction, and management of all staff and activities within the Division of Sponsored Programs Administration ensuring that all contractual and financial obligations are managed and compliant with institutional, state, and federal regulations.
Responsible for the overall direction and effective management of the Division of Sponsored, Programs Administration including, hiring, training, supporting, developing and supervising personnel.
Allocate workload to maximize Division effectiveness
Facilitate professional growth of staff by accurately assessing learning needs, styles, and barriers to learning and coordinating learning opportunities for staff. Provide opportunities for ongoing professional development for self and staff while maintaining a collegial working environment.
Work collaboratively with internal and external constituents such as vice presidents, deans, faculty, etc. in the development and implementation of AU goals and objectives
Participate in AU committees and meetings .
Represent AU at local, state, and national meetings pertaining to sponsored projects .
Policy Development & Strategic Planning - 20%
Serve as a resource for AU investigators and leaders ensuring that they have the information needed to effectively and compliantly obtain, manage, and close grants and contracts.
Work collaboratively with the University's Office of Legal Affairs to ensure efficient, effective, and compliant contract review and approval processes, and appropriate delegation where appropriate.
Develop policies and procedures for process improvements and metrics for reporting improvements in all aspects of Division of Sponsored Programs Administration activities and programs.
Understand and disseminate information pertaining to local, state, and federal regulations as they relate to sponsored program administration.
Create and implement an approved strategic plan to leverage the existing infrastructure while identifying opportunities for further growth and expansion of research programs at AU.
Develop institutional policies to be consistent with USG, state. and federal guidelines.
Other - 5%
Other duties as assigned
Required Qualifications
Educational Requirements
Master's degree or equivalent

Preferred Qualifications

• Doctorate degree
• A Certified Public Accountant (CPA) license and a Law degree are also preferred. (It is noted the incumbent will NOT be functioning as an attorney or paralegal.)
• The ideal candidate will have 10+ years combined experience in financial management, sponsored programs administration, contract negotiations, and research program administration.

Shift/Salary/Benefits
This position is fiscal year based and works year-round.
The intended work commitment or full-time equivalent (FTE) for this position is 1.0 and considered full-time.
Salary and compensation is commensurate with education, experience, and achievements. The salary is subject to availability of funds.
Comprehensive benefits include medical, dental, vision, 13 paid holidays, vacation leave, sick leave, generous retirement plans, tuition waiver, wellness options, and much more!
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.
Rank and salary are determined at the time of hire and are based on a variety of factors including but not limited to experience, education, credentials, specialty, training, etc. while also considering internal equity and market data.
Advancement through the faculty ranks at Augusta University is only through the annual Promotion and Tenure process in which faculty may apply if eligible (typically five-year increments). For more information on ranks, please review the Augusta University Promotion and Tenure Website:
https://www.augusta.edu/faculty-affairs/promotionandtenure.php
About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and/or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Please direct all applications, inquiries, and nominations to Toni Davis and Christy Pratt using the WittKieffer Candidate Portal or via email, at: [email protected]. The Candidate Portal is a secure, easy way to nominate a colleague, express interest, or apply for a position.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=278110&PostingSeq=1
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