Job Description

Job Summary:
The Department of Radiology, University of Wisconsin - Madison, School of Medicine & Public Health is seeking a Medical Program Assistant to provide direct support to faculty and fellows. This position will be responsible for the coordination of complex daily clinical, academic, and administrative activities, as well as the coordination and organization of the faculty's communications, meeting planning, and travel. The successful applicant will be able to work collaboratively to provide support to faculty in areas of clinical, research and teaching.

Responsibilities:
Performs administrative duties to support providers, staff, services, and unit programs. May serve as the primary contact or customer service representative and subject matter expert. Tracks, prioritizes, organizes, and completes multiple ongoing clinical, research or academic projects. Requires Health Insurance Portability and Accountability Act (HIPAA) and Personal Protective Equipment (PPE) knowledge or training.
40% Performs administrative tasks including telephone customer service, word processing, transcribing, filing, and calendaring
10% Acts as the primary liaison for providers or programs and refers stakeholders to providers, agencies, patients, and staff
30% Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases, maintaining files and materials, and preparing reports
10% Serves as the primary contact and subject matter expert for specified program policies and procedures
10% Schedules logistics and secures or distributes resources for program meetings, department events, conferences, and travel
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:
Preferred
H.S. Diploma

Qualifications:
Required:
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Excellent organizational and time-management skills with a keen attention to detail. Ability to plan and carry out work without direct supervision.
- Strong communication and interpersonal skills, capable of interacting with individuals at all levels of the organization.
- Ability to prioritize tasks, multitask effectively, and adapt to changing priorities in a fast-paced environment.

Preferred:
- Experience providing administrative support in an office setting is strongly preferred. Coursework or training in project and/or organizational management may be considered in lieu of direct work experience.