Business Manager 1
Job ID: 280212
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
Job Summary
The incumbent in this position, as part of an administrative team, is responsible for the day-to-day administrative, business, and financial operations of Office of the EVP-Division of Enrollment & Student Affairs and 20 departments; under the direct supervision of the AVP, ESA Business Operations. This position is a combination of business operations/budget/accounting with responsibility for a specialized business service related to the primary operations of the department budgets within the Division of Enrollment & Student Affairs, as well as oversight of HR processes. Responsibilities include but not limited to: This position, in conjunction with the AVP, ESA Business Operations, assists with ensuring high quality customer service and guidance to 20 ESA departments, including HR and budgetary services and management, as well as achieving optimal business performance for the division of Enrollment & Student Affairs. Daily and operational responsibilities include supervision of staff, financial management, leadership, staff development and mentoring, project coordination, assisting AVP, ESA Business Operations with office/administrative policies, conformance to all HR and budget requirements; tracking the AU Foundation reports and AU Foundation budgets; approve PCARD purchases for other PCARD holders; assist with the contractual software renewals procurement process; directly manages the Business Operations Specialists and the budgets of the Office of EVP, and Student Success unit.
Responsibilities
Responsibilities include, but are not limited to:
FINANCIAL OPERATIONS: Oversight of active financial accounts within AU, Foundation and related policies and procedures (purchasing, A/P, payroll, budgeting, auditing, etc.) Responsible for budget development, supervision and management of the department's operating revenues and expenditure. Exercises budget controls to ensure that expenditures will not exceed budget. Prepares, or causes to be prepared, in an accurate and timely manner periodic financial, expenditure, revenue and payroll statements and reports for strategic decision-making and operational leadership of the department. Monitors and participates in the monthly reconciliation of budgets of the Office of the EVP and Student Success totaling $4.7M, training of staff as needed to ensure compliance with established institutional and departmental budget and accounting standards.
SUPERVISION OF STAFF: This position will supervise three Business Operations Specialists within the Division of Enrollment and Student Affairs. Ensuring the staff have clear expectations, goals, monitoring performance and providing regular performance feedback, providing support and training; offering professional development opportunities, addressing employee challenges; ensuring efficiency with staff duties; and fostering a positive and motivating work environment. Assists with department trainings over budget management and HR tasks as needed. Provide staff direction and guidance on department policies, procedures, and tasks.
HR MANAGEMENT: Ensure understanding of all HR processes and tasks, and oversee Business Operations Specialist with a focus in HR; work in collaboration with AVP, ESA Business Ops to ensure efficiency and effectiveness of internal division SOPs with HR.
FINANCIAL REPORTING: Develops a variety of financial statements and reports showing receipts, disbursements, and balances; performs accounting analysis. Interpret and explain financial information to a variety of constituents with varying levels of financial understanding. Calculate expenses, project growth and revenue, estimate costs and refine planned budgets as needed. Performs cost analysis, forecasting and budget preparations for new projects, dept. programs and initiatives. Provides critical analysis and tracking of all financial and budgetary information for a division or school in partnership with senior leadership on financial planning for operations, budget and in support of strategic initiatives.
P-CARD: Review p-card preapproval requests for accuracy and ensure all departments follow PCARD guidelines and are compliant with audits as needed.
OTHER DUTIES: Perform all other job-related duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university in Business Administrative or related discipline and two (2) years administrative and management experience.
Preferred Qualifications
PREFERRED QUALIFICATIONS
Experience within an institution of higher education; relevant experience with process improvement and operational efficiency. Familiarity with business software (e.g. ERP systems; CRM tools, Microsoft Excel), and understanding of data management practices.
Knowledge, Skills, & Abilities
KNOWLEDGE
Knowledge and direct experience in financial and budgetary practices, fiscal data administration as well as compliance and records management.
SKILLS
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.
Proficiency with Microsoft Office (Word, Excel, and PowerPoint) and other computer software/databases.
Attention to detail-precision in handling tasks and understanding complex operational processes.
ABILITIES
Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Shift/Salary/Benefits
Pay Band: B12
Salary: $62,300/annually - $67,300/annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 280212
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=280212&PostingSeq=1
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