Business Manager 2
Job ID: 279977
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position works under the direct supervision of the Administrator, GCC Research Operations. This position is responsible for providing administrative, academic and/or operational support to the Administrator and faculty members of the Division of Hematology/Oncology in the Department of Medicine and GCC Research Operations. The position serves as the chief fiscal and administrative officer of institutional units to include Med-Hem/One, Cancer Service Line and Radiation Oncology. Provide oversight to the financials and general administration of the Center for Blood Disorders (formerly known as MCG Sickle Cell Center). This position provides administrative support to the GCC Associate Director for Clinical Affairs and Director of the GCC Multi-disciplinary Outpatient Clinic, Outreach and Network. The position requires exercising considerable judgment, discernment, and initiative in accomplishing work and in monitoring activities for compliance with sound managerial practice, institutional policies and procedures, and with a variety of external policies and procedures. The position is responsible for independently managing the day-to-day administration of these numerous units and planning of support activities of the various areas of responsibility.
This position supports leadership through interactions with faculty, fellows, APPs and staff regarding departmental/institutional policies, procedures and philosophy. Professionalism is expected and demonstrated in all communications and aspects of operations. The position exerts creativity and flexibility as needed in problem solving and decision making. The position handles the administration and long-term managerial planning of all standard administrative support activities such as budget preparation and administration, tracking and reporting faculty clinical productivity, reviewing and validating the faculty incentive plan, financial reporting, management of state appropriations, contracts renewal and routing, business plans preparation and submission for new and replacement faculty and APP positions, faculty, APPs and staff recruitment, business development to expand outreach clinical practice, NIH grants and other grants, startup accounts, foundation accounts, grant applications, personnel management, facilities, procurement, space, equipment and others.
Responsibilities
Responsibilities include, but are not limited to:
ADMINISTRATION - OPERATIONS/ACADEMIC: Responsible for administrative, academic, operational, personnel and related activities within the Division of Hem/Onc, Cancer Service Line and Department of Radiation Oncology.
The duties include, but are not limited to:
Serve as the business manager for the Division of Hem/Onc, Cancer Service Line and Radiation Oncology. Assist Administrator, GCC Research Operations with high level decisions as needed. Supervise three Administrative Assistant 2, one Administrative Assistant 1 and 1 Residency Program Specialist and provide oversight to 20 APPs. Provide oversight to the Hem/Onc Fellowship Program. Ensure curriculum inventory is submitted timely. Provide oversight to the Medical Physics Residency Program, Psycho-Onc Program and Hereditary Cancer Fellowship Program. Ensure all educational activities, i.e. lectures, Grand Rounds and related things are well coordinated and start on time. Prepare and complete various Medical College of Georgia projects throughout year as needed (verifications for Work closely with the business office staff in completing/reviewing/processing various forms (ePARs, add/change forms for faculty and staff, faculty worksheets, annual faculty, APPs and staff evaluations for AU and Wellstar MCG Health). Oversee aspects of faculty and staff recruitment including but not limited to participating in on-boarding and completing required paperwork. Prepare the required business plans for Faculty, APPs and staff recruitment. Generate draft offers for AU faculty recruit.
Manage human resource functions for both faculty, APPs and staff including but not limited to professional development, extra pay, retention, disciplinary action, annual promotion and tenure, transfer, employment contracts, and salary and benefit cost analysis and annual evaluation. Maintain up-to-date position classification forms for all staff positions. Provide oversight in the recruitment of Med-HemOnc Fellows, Medical Physics residents, Hereditary Cancer Fellow and Psycho-Onc Fellow. This includes preparation of offer letters and on-boarding. Responsible for preparing and facilitating all Cancer contracts/agreements i.e. professional services agreement, telehealth and etc. using AU legal routing and AUMA/AUMC electronic submission via Meditract for RadOnc, Peds-HemOnc, GynOnc, Sickle Cell Center and Med-HemOnc outreach activities in several cities in Georgia. Primary contact for new contract as well as renewals. Analyze and prepare monthly clinical reports for service line faculty. Monitor clinical activity using CPSC monthly and quarterly charges as well as CPSC benchmarking data. Review quarterly MCG faculty compensation plan reports; submit reports to Division Chiefs and individual faculty members. Coordinates Annual Events such as faculty and staff evaluation for both AU and Wellstar MCG Health. Assists in GCC Annual Symposium. Promote cross training of all staff within the Service Line. Train administrative staff as needed or on office procedures and financials.
FINANCIAL: Responsible for monitoring, maintaining, and reconciling all financial activity within the Division of Hem/Onc, Cancer Service Line, Department of Radiation Oncology and GCC Research Operations.
The duties include, but are not limited to:
Provide financial analysis to support existing/planned operations; prepare and/or approve all expenditures. Maintain, track, reconcile and resolve problems on accounts/budgets for the Department (State, GME, Sponsored, Foundation, Wellstar, etc.). Ensure compliance with AU state appropriations, departmental and grant accounts, MCG and AU Foundations and AUMA policies when applicable. Eliminate the possibility of Negative Budgets for the department by using financial forecasting strategies and proactively managing all assigned accounts. Review pre-payroll for non-exempt and exempt faculty and staff. Reviews cFTEs monthly and makes necessary changes as needed. Prepares information for ePARs to be submitted as action is identified. Review all expenses for the department (AU and AUMA requests, foundation, p-card, travel, etc.). Review quarterly effort reports and pre-review for issues or concerns. Communicate with faculty and staff to complete effort reports. Review/approve all paperwork involving department and other finances (check requests, travel authorizations/expense statements, faculty development funds, add/change position forms, in range adjustments, etc.). P-card and Purchasing: Serve as department approver for P-card purchases. Review/sign monthly Bank of America p-card statements and supporting documentation, for p-card holders within the division. Ensure appropriate policies and procedures are followed for p-card purchases. Reconcile monthly p-card purchases for the department, correct allocation when needed, address and resolve budget errors.
Serve as Health e-Shop Approver which includes reviewing/approving requisitions for office supplies through Health e-Shop and other special orders; ensuring all purchases follow state and institutional requirements; monitoring open encumbrances for purchase orders to ensure they are closed in a timely manner. Prepare monthly report of reconciled accounts (Rl, foundation, grants, etc.). Process travel by reviewing/approving expenditures for all travel authorizations and travel expense statements. Prepare monthly financial reports for all GCC Cores and send out reports to the Core Directors on their revenue and expenditures. Review transactions and coordinate Core lab billing in iLab with the PIs to ensure accuracy of the funding sources. Assist in annual AU budget for Med-Hem/Onc faculty, Sickle Cell Center, Radiation Oncology, Cancer Service Line and Georgia Cancer Center.
RESEARCH: Process budget materials such as budget amendments, cost share, cost transfers, effort, etc. Run personnel query reports to review accuracy of expenses charged to the research projects. Print, review and reconcile monthly budget status and project grant status report. Review and audit all open encumbrances. Approve requisitions and iLab invoices for payments. Perform monthly billing that generates revenue for GCC Cores within a respective time frame. Ensure iLab invoices are being billed correctly and to the correct account. Assist in preparing monthly financial reports for all GCC Cores and send out reports to the Core Directors on their revenue and expenditure. Assist faculty in printing project grant status report and reconciling research / grants accounts.
OTHER DUTIES: Facilitate completion and submissions of all institutional and departmental surveys, mandatory annual training and other hospital electronic record training for physicians. Complete annual equipment, computer, and space inventories. Prepare and submit Emergency Preparation Plan for areas of responsibility Internal and External Audits: Prepares for and successfully completes all internal and external audits including Division response and corrective action plans as required i.e. Departmental Self- Assessment. Perform all other job-related duties as assigned.
Required Qualifications
Bachelor's degree from an accredited college or university in Business Administration or related discipline and three years of administrative management experience.
Preferred Qualifications
Master of Business Administration or equivalent relative degree. Experience working in managing high level projects and priorities. Experience with health system business process as it relates to the Medical College. Proven ability to develop collaborative relationships with leadership. The incumbent will work closely with business managers throughout the university and the budget office. Should serve as a subject matter expert to others and must develop collaborative and trusting relationships. Ability to understand complex business process and create successful outcomes through education of business staff. Strong memory for detail.
Knowledge, Skills, & Abilities
ABILITIES
Managerial - ability to develop long and short range financial and managerial goals and objectives, develop and implement strategies for achieving goals and objectives, assess priorities and coordinate activities, determine what functions and activities may be delegated to others and delegate accordingly, and ongoing assessment and monitoring of the effectiveness of managerial strategies.
Financial Management - ability to project expenditures, establish and maintain accounts, prepare financial statements and analyze financial data. Included is skill in working with a variety of types of funds affected by different restrictions, policies, and procedures, etc.
Ability to maintain confidentiality.
KNOWLEDGE
Knowledge of working in academic setting, financial management and have a working knowledge basic/clinical research. Must possess excellent time management skills; maintain strict confidentiality. Highly organized, analytical and problem-solving skills. Ability to make independent decisions and handle multiple competing priorities.
SKILLS
Excellent interpersonal, oral, and written communication skill in communicating by correspondence, telephone, and in person to provide information, explain, clarify, and obtain information from a wide variety of individuals and groups including faculty, administrators, staff, and various offices and agencies within and outside MCG-AU, Wellstar MCG Health, GCC and AUMA. Also included is skill in compiling and summarizing information for written reports. Proficient in Microsoft Office and other computer software/databases. Detail-oriented with strong organizational, prioritization and multi-tasking skills.
Shift/Salary/Benefits
Pay Band: B13
Salary Minimum: $68,500 - Midpoint: $87,300
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 12/6/24 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 279977
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=279977&PostingSeq=1
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