Job Description

Education Program Coordinator

08-Dec-2024
Education Program Coordinator

Harvard Medical School

67467BR

Position Description

The Department of Biomedical Informatics (DBMI) at Harvard Medical School is hiring an Education Program Coordinator for the Master's program in Biomedical Informatics. The Master of Medical Sciences in Biomedical Informatics (MMSc-BMI) is designed to advance the use of biomedical data, information, and knowledge for scientific inquiry, problem-solving, and decision making. This program is for students who are looking to develop skills in data science in the context of medicine and biological sciences to improve human health as a pathway to develop careers in research or industry. Reporting to the Senior Program Manager and in coordination with the program administrative team, the education program coordinator will perform day-to-day tasks critical to the operations of the MMSc-BMI program and will serve as primary contact for program stakeholders, including students, applicants, faculty, and other Harvard Medical School personnel.

Primary duties and responsibilities fall into the following areas:

Admissions

• Serve as a primary point of contact for admissions inquiries, connecting prospective applicants to other members of the program team as appropriate.
• Monitor and maintain the admissions email account.
• Draft admissions communications to prospective applicants.
• Assist with application tracking and processing.
• Track admissions decisions and receipt of required documentation for matriculation.

Student Affairs

• Act as a primary point of contact and resource students in the program, assisting students with course registration, navigating Harvard's resources and opportunities, complying with program and school policies, and providing general guidance and support.
• Coordinate student and fellowship reimbursement processes.
• Draft informational communications to students with reminders about program policies, deadlines, events, and resources.

Event Coordination

• Coordinate and provide on-site support for program events, such as orientation, student social events, course presentations, and graduation celebration events.
• Schedule and coordinate virtual and in-person admissions events.
• Provide onsite support for Harvard Medical School all-master's program events organized by the Office for Graduate Education.
• Provide administrative support for other events and seminars essential to the educational mission of the Department of Biomedical Informatics as assigned.

Course Support

• Assist with scheduling and room reservations for program classes and activities.
• Support maintenance of student materials on the Canvas LMS platform.
• Support the course enrollment process during the fall and spring registration cycles using the my.harvard student information system.

General Administrative Support

• Provide broad administrative support to the program team including: scheduling of committee meetings and student appointments; data collection and reporting; space and facilities management; website management; and expense tracking.

Basic Qualifications

3+ year of administrative experience. A Bachelor's degree may count towards experience.

Additional Qualifications and Skills

• Bachelor's degree strongly preferred.
• Administrative experience in higher education or other student-facing roles.
• Experience providing administrative support in a fast-paced environment with flexibility, and proven ability to multi-task.
• Able to accurately track information with a high level of detail and organization.
• Experience with MS Office and Google spreadsheets/documents.
• Strong communication skills and proven interpersonal skills.
• Demonstrated commitment to diversity and contributing to an inclusive working and learning environment.
• Discretion and a proven ability to handle confidential information.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. Additional details will be discussed during the interview. Occasional overtime, evening, and weekend work will be expected.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

https://hr.harvard.edu/salary-ranges#ranges

054

Department

Biomedical Informatics

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-KM2

To apply, visit https://apptrkr.com/5856909

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Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.