Office Specialist
Job ID: 279465
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position will collaborate with the Emergency Medicine Residency Coordinator, Fellowship Coordinator and Clerkship Coordinator to assist in the day-to-day operations of all academic programs.
Responsibilities
The duties include, but are not limited to:
Rotations:
Coordinate Residency, Fellowship, and Clerkship rotation requests. Request, gather, and submit documentation for rotations. Coordinate student shift schedules with the departmental scheduler and manage student change requests. Act as a liaison for the academic programs various sites to process credentialing for the VA, University Hospital, Aiken Regional and Eisenhower Army Medical Center.
Recruitment:
Work in concert with Residency, Fellowship, and Clerkship coordinators with organizing all recruitment activities. (Preparing applicant packets, posting interview schedule, photos of candidates, breakfast, lunches, dinners, etc.)
Evaluations:
Utilize One45 to send Residency, Fellowship, and Clerkship shift evaluations. Under the direction of the Clerkship Coordinator, obtain grade reports via D2L.
Events:
Work in concert with the Residency, Fellowship, and Clerkship Coordinators for all academic events, to include student orientation/in-processing, residency graduation, picnics, etc. (Invitations, dinner, set-up/take down, photo, etc.)
CME:
At the direction of the Residency Coordinator, complete all Continuing Medical Education (CME) paperwork for academic programs. Act as the liaison with the CME office on behalf of the department. Prepare and maintain all CME documentation.
Academic Calendar:
Maintain and oversee the academic calendar, to include data input, room scheduling and faculty attendance of grand rounds and fellowship conferences.
Exams:
Organize and prepare materials necessary for all academic exams. Work in concert with the Residency and Clerkship Coordinators to administer exams as needed.
Observership Application Process:
Complete all paperwork associated with Observership application process. Request, gather, and submit applications to the appropriate contacts. Provide follow-up and communication with all observers throughout the process.
Other:
Perform all other related duties/tasks as assigned.
Required Qualifications
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.
OR
Associate's degree from an accredited college or university in a related field may be substituted for experience
Preferred Qualifications
Experience working in an academic medical center with recent work experience in a clinical educational program.
Knowledge, Skills, & Abilities
Ability to maintain confidentiality; Excellent interpersonal, written and verbal communication skills; Proficient in Microsoft Office and other computer software/databases; Detail-oriented with strong organizational, prioritization and multi-tasking skills; Ability to create and plan; Interpret and apply MCG/AU/AUMC policies and procedures; Provide leadership and direction while coordinating; Exercise independent judgment and discretions; Foster a collaborative work environment
Shift/Salary/Benefits
Shift: Days/M-F
Pay band: 3

Salary to be commensurate with qualifications of selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 12/2/24 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=279465&PostingSeq=1
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