Administrative Assistant 1
Job ID: 279459
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
College/Department Information
The Graduate School (TGS) aims to provide a rich intellectual, academic and research environment for educating students to become leaders in the discovery, dissemination, and application of knowledge. To help facilitate this, our graduate faculty members are selected based on experience in research, scholarship, and education. They are drawn from the faculties of Augusta University's College of Allied Health Sciences, College of Arts, Humanities and Social Sciences, Hull College of Business, Dental College of Georgia, College of Education, College of Science and Mathematics, College of Nursing, School of Computer & Cyber Sciences and the Medical College of Georgia. Class sizes are small, and the faculty excels in cultivating and modeling supportive, collegial and professional relationships with students. With outstanding programs in Allied Health, Biological and Computational Mathematics, Biomedical Sciences, Bimolecular Science, Biostatistics, Business, Computer and Cyber Science, Education, Intelligence and Security Studies, Medical Illustration, Nursing, and Public Administration- earning a graduate degree from Augusta University is time well spent!
Job Summary
Under general supervision, provides responsible administrative and secretarial support for a department or office, often of a complex and confidential nature, generally in support of a department chair or equivalent level administrator.
Responsibilities
The duties included but are not limited to:
DIRECT SUPPORT TO TGS DIRECTOR OF GRADUATE STUDENT ENGAGEMENT AND SUCCESS: Coordinate logistics (room reservations, food orders, set up, etc) for events such as workshops, seminars, and professional development activities for students and postdocs. Promote events to students and postdocs through email announcements. Assist in providing guidance on available resources and services to support student success. Assist in the development and distribution of informational materials and resources. Maintain accurate records of student and postdoc participation in professional development and engagement events and activities. Compile data for analyzation of the effectiveness of student and postdoc programs. Prepare reports and presentations based on collected data. Draft and send communications to students and postdocs regarding upcoming events and opportunities. Respond to student inquiries via email, phone, or in-person. Collaborate with other departments to ensure cohesive communication strategies.
DIRECT SUPPORT FOR TGS FACULTY MENTORING ACADEMY: Manage logistics for mentoring sessions, meetings, and workshops associated with the faculty mentoring academy - room reservations, set up, food orders, materials preparation, communications, etc. Prepare and distribute meeting agendas, minutes, and other supporting documents. Maintain records of academy participants, mentoring activities and outcomes. Manage and update the AU Faculty Mentoring Academy's resource library. Ensure that faculty members have access to necessary materials and information. Coordinate the compilation and distribution of mentoring guides and handbooks. Gather feedback from participants to improve future events and processes. Facilitate communication and collaboration to enhance mentoring programs.
GRADUATE SCHOOL SUPPORT: Serve as initial point of contact for students seeking information or assistance in the Graduate School and direct to appropriate staff member for assistance - answering phones, directing guests, etc. Assist with planning, set-up, and coordination for Graduate School events, as needed - Welcome Back Reception, Swing into Spring, Graduate Research Day, Scientific Integrity Ceremony, etc.
OTHER DUTIES: Perform other duties as assigned.
Required Qualifications
Associate's degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions
OR
High School diploma, GED or equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.
Preferred Qualifications
Exemplary interpersonal skills and the ability to maintain a professional work environment. Ability to manage multiple projects while supervising student employees, answering phone and business process.
Knowledge, Skills, & Abilities
KNOWLEDGE
Proficient in Microsoft Office and other computer software/databases
Demonstrated project management skills
Demonstrated team experience
SKILLS
Excellent interpersonal, written, and verbal communication skills
Detail-oriented with strong prioritization and organizational skills; Punctual in all job duties
Exhibits professional code of ethics
ABILITIES
Ability to maintain confidentiality
Commitment to the development of a student-centered residential campus environment
Depth of understanding in effectively communicating with all students, faculty, and staff and action our AU values
Ability to respond to sensitive inquiries.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Pay Band: B2
Salary: Minimum $15.77/hr - Midpoint $18.89/hr
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search by Job ID 279459
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=279459&PostingSeq=1
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