Office Specialist - Lab Animal Services
Job ID: 279189
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University-
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Division of Laboratory Animal Services at Augusta University is a service organization, which facilitates the research and teaching mission of the University by meeting the animal research needs of the research community while concurrently providing for the safe and ethical treatment of research animals. Our emphasis on customer service is demonstrated by providing high quality animal care and research support in a timely manner while being courteous, professional, and responsive to our customers. We maintain a centralized animal care program with administrative management of 6 on-campus and 1 off-campus animal facilities. We report to the Vice President of Research, consult, and collaborate with the Institutional Animal Care and Use Committee. The animal use program is accredited by AAALAC, a Registered Research Facility with the United States Department of Agriculture (USDA No. 57-R-0002) and has an Office of Laboratory Animal Welfare Assurance number.
Job Summary
Perform clerical and administrative duties mainly within the main office of Lab Animal Services, but also extending into the Animal Husbandry section of LAS. Responsibilities include maintaining a high level of customer service with the staff, vendors, and different departments on campus.
Responsibilities
The duties include, but are not limited to:
Act as one of two purchasing agents for departmental supply purchases. Request quotes and submit justifications for purchases as required prior to entering requisitions into PeopleSoft Financials. Process P-Card purchases for smaller, exempt supplies and reconcile transactions in the Works program. Must ensure strict adherence to state and institutional P-Card policies and deadlines.
Assist departmental staff with travel planning and documentation requirements to include setting up flights and car rentals, travel authorizations, and travel expense statements.
Maintain accurate yearly and quarterly inventory counts. Inventory processes include Chemicals and physical inventory.
Process DLAS supply and service requests from research staff; Review Animal Use Protocols for request approval and recover cost through eSirius service request entries.
Assist with Import/Export administrative processes as needed; Enter service requests to generate billing to external institutions utilizing the eSirius program. Follow up as needed for collections.
Includes coordinating new hire final interviews; answering incoming telephone calls and assisting visitors to the front office; submitting Service Approval Forms for new hires.
Perform other related duties as needed.
Required Qualifications
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.
OR
Associate degree from an accredited college or university in a related field may be substituted for experience.
Preferred Qualifications
A degree, certification, training or experience in the field of Laboratory Animal Science or animal related field.
OR
Associate degree, certification, training or experience in Business Administration is desired.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills. Detail-oriented with strong organizational, prioritization and multi-tasking skills.
ABILITIES
Ability to maintain confidentiality.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Salary Range: $16.54-$18.90 hourly.
Pay Band: B3
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search for Job ID: 279189.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=279189&PostingSeq=1
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