Job Description

Education Coordinator

12-Nov-2024
Education Coordinator

Harvard Medical School

67259BR

Job Summary

The primary role of the Education Coordinator is to coordinate all administrative aspects of the Master of Science in Bioethics and Fellowship in Bioethics programs. As the primary point of contact for students, fellows, and faculty participating in these programs, the Coordinator ensures courses, communications, and events are planned and executed.

As a member of the Center for Bioethics Education Team, the coordinator assists with aspects of the Responsible Conduct of Research program for post-doctoral trainees at HMS and participates in planning and execution for various events such as Incoming students' day, Capstone Symposium, Fellowship dinners, and reunions.

Position Description

Master of Science in Bioethics:
Enrollment, Student Affairs, Graduation

• Acts as primary liaison for MBE students, providing counsel and advice, coordinating problem solving with faculty, preparing and submitting supporting materials for further study, scholarships, and other opportunities, and ensuring that all requirements are met for graduation
• Drafts and sends weekly update and other communications for MBE students.
• Manages MBE Canvas site for student access to program information, events, and networking opportunities.
• Plans and coordinates student events including Orientation, Coffee Talks, Fridays at 4, Capstone Symposium, and Graduation
• Serves as member of the Master's program managers group, sharing cross program information and developing shared opportunities. Shares agenda with Education Team prior to meeting in order to strategize MBE administrator attendance.

MBE Course Management/Curriculum Delivery and Oversight

• Coordinates and implements administrative processes for onboarding MBE course instructors. Assists with training, communication, and problem-solving.
• Updates course offerings in my.harvard and oversees advising and registration processes, responds to inquiries, and approves cross-registration petitions.
• Manages scheduling of rooms for courses, ensures Canvas sites are prepared and published, and assists with library reserves.
• Gathers and maintains data for and assists in preparing assessments and reports
• Participates in periodic external advisory committee visits, assists in drafting required reports for the committee.

Fellowship in Bioethics:

• Coordinates and has direct administrative responsibility for the Fellowship (in-person and Online fellowship) program(s) working closely with the Fellowship Director(s).
• This includes coordinating the Fellowship Welcome Dinner, visiting lecturers (including travel reimbursements and logistics), creating and updating Canvas site, ensuring room reservations and catering, and maintaining communication with the Fellows.

Responsible Conduct of Research:

• Coordinates and supports the Responsible Conduct of Research (RCR) program in collaboration with the program director(s).
• Update offerings in the Harvard Training Portal, track attendance, and prepare reports on program participation.

Additional Education Team Responsibilities:
As a member of the Education Team, the coordinator manages and assists with educational programs and events. We expect the coordinator to leverage opportunities to build relationships and share information about the Master's, Fellowship and RCR programs. This person should be a team-player and willing to assist in efforts to support the overall success of education programs at the Center.

• Supports MBE and Fellowship Recruitment and Admissions efforts.
• Prepares and submits supporting materials for further study, scholarships and opportunities
• Coordinates and implements special projects identified by the Associate Director of Education.
• Gathers and maintains data for and assists in preparing reports, presentation, and other written materials, including letters of recommendation and notifies supervisor of unusual situations.
• Partners with Education Team to coordinate and organize alumni contacts, and contributes to ideas of implementing an alumni network, organizes reunion meetings, and prepares for future celebratory events.

Basic Qualifications

4+ years of experience. Higher education may count towards experience.

Additional Qualifications and Skills

• Bachelors and/or Master's degree preferred.
• Experience in higher education setting.

Additional Information

A COVER LETTER is required as part of this application.

A writing task will be required as part of the interview process.

This is a term position, with an end date of September 12, 2025.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403040 Coordinator II

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

https://hr.harvard.edu/salary-ranges#ranges

055

Department

Center for Bioethics

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

To apply, visit https://apptrkr.com/5798778

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Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.