Job Description

Coordinator for PGSSC

06-Sep-2024
Coordinator for PGSSC

Harvard Medical School

65823BR

Position Description

Reporting to the Director of the Program in Global Surgery and Social Change (PGSSC), the PGSSC Program Coordinator will work closely with the team of clinicians, researchers, administrators and educators in an academic setting and across multiple time zones with the goal of improving access and quality of surgical health care in low- and middle-income settings. The Program Coordinator supports efforts to advance access to, and quality of, care worldwide. This role can be a high-visibility platform for growth in global health and global surgery. Specifically, the program coordinator will be responsible for:

Administration

• Coordinates logistical aspects of PGSSC activities and daily operations.
• Provides administrative and financial support to the program director, fellowship director, faculty members, and fellows.
• Organizes and supports the formal admissions process with the assistance of the fellowship director.
• Supports annual on-boarding of new fellows and students.
• Maintains the agenda, minutes, and follow-up of weekly meetings.
• Facilitates weekly PGSSC morning report and associated events including setting up video platform in the meeting room, recording and archiving recorded meetings, etc.
• Assists team in the coordination and scheduling of weekly PGSSC lectures, supports invited speakers, etc.

Communication

• Acts as the point of contact for all external program needs.
• Confers with department staff and others to provide technical advice, provide problem-solving assistance and responds to questions about the program. Refers inquiries to others as needed.
• Drafts written communications and promotional literature.
• Maintains PGSSC website design and content and assists with management of PGSSC social media platforms.

Reporting and Records

• Prepares or assist in the preparation of periodic reports and records on program activities, progress, status, or other special reports for management, development office or outside agencies.
• Assists in the preparation of proposals for funding.
• Maintains a repository of PGSSC publications, presentations, and core documents.
• Maintains updated transition documents related to the PGSSC administrative coordinator role.

Event Planning

• Takes primary responsibility in planning logistics, scheduling and communications for PGSSC events.

Finance

• Processes reimbursements for PGSSC.
• Coordinates travel as outlined by the DGHSM finance team and Harvard University policy.
• Reviews non-employee reimbursements for PGSSC fellows and medical students for accuracy, compliance, and is responsible for coordinating any corrections.
• Responsible for submitting reimbursements in accordance with guidelines.

Basic Qualifications

3+ years of related experience. Higher education may count towards experience.

Additional Qualifications and Skills

• Bachelor's degree preferred
• Excellent organizational skills and project planning experience; strong collaborative skills
• Capable of managing multiple priorities and projects simultaneously
• Demonstrate an ability to communicate with a highly diverse group of people
• Proven time management; ability to work independently as well as collaboratively
• Experience with WIX or other web designs

Additional Information

This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Boston

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)

Sub-Unit

------------

https://hr.harvard.edu/salary-ranges#ranges

054

Department

Global Health and Social Meidcine

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Identity

Schedule

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

LinkedIn Recruiter Tag (for internal use only)

#LI-AM1

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