Office Associate

Job ID: 274914
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University-



Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

To provide backup administrative and office support for the Dental College of Georgia's Office of Student Affairs and Alumni. Assist the Administrative Assistant 2 as needed with daily departmental work tasks. Work tasks may include but are not limited to: notify course directors of excused absences from students, answer the phone, travel, book conference rooms, track supplies and submit paperwork as needed to core areas. Quickly respond to students' needs to answer questions and resolve their issues. Students are our priority within this office. Assist with student events to coordinate and set-up the event from start to finish. Track, log & verify student community service hours. Send out student event communications to the college. Maintain electronic student files.

Responsibilities

Duties include, but are not limited to:

ADMINISTRATIVE/OFFICE SUPPORT: Provide administrative and office support for the DCG Student Affairs and Alumni office. Stay informed of the formal and informal college/departmental goals, standards, policies and procedures which includes some familiarity with other DCG departments. This includes, but is not limited to answering the phone, helping with the outside organizations that interact with the students, such as the Georgia Dental Association, American Student Dental Association and several other private and fraternal dental organizations.

EXCUSED ABSENCES: Responsible for processing and reporting excused absences for students. These excused absences are communicated to course directors and others as required by DCG Attendance Policies.

INFORMING STUDENTS: Communicate information to students, faculty, staff and students as needed. Assist students as needed with any concerns/issues/problems as top priority.

EVENT PLANNING: Assist the Administrative Assistant 2 with all event planning. This includes, but is not limited to making room reservations, facility forms, campus services as needed, assisting with Acquiring proper location, vendors and supplies, campus services, etc. The events include, Hooding, the White Coat Ceremony, Family Day, Fall Kickoff, Senior Picnic, and the Senior Awards Ceremony.

DAILY TASKS: Assist the administrative assistant 2 as needed with daily departmental work tasks to include but not limited to: answer phones, travel paperwork, book conference rooms, track supplies, submit paperwork to core areas and assigning student lockers and verify they are cleaned out when locker moves have finished.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

High school diploma, GED, or equivalent from a recognized State or Federal accrediting organization.

OR

A minimum of one year of office support experience.

Preferred Qualifications

Bachelor's degree from an accredited college or university and knowledge of and experience in Banner and PeopleSoft.

Knowledge, Skills, & Abilities

KNOWLEDGE

Working knowledge of school's policies and procedures.

SKILLS

Proficient computer skills in Microsoft Office Suite, including Word, Excel, PowerPoint and Outlook; ability to learn additional software programs as needed.

Excellent customer service skills, telephone etiquette and organizational and communication skills.

ABILITIES

Ability to effectively interact with a variety of people, including students and faculty. deans, and staff across campus, as well as external callers and visitors to the office.

Must be able to meet deadlines and maintain confidentiality.

Ability to mult-task and work independently.

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: B2

Salary: Minimum $15.77/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information



Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicant from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.



If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=274914&PostingSeq=1

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