Business Operations Specialist

Job ID: 274492
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

College/Department Information

The Medical College of Georgia is one of the nation's largest medical schools by class size, with 260 students per class. The educational experience is anchored by the main campus in Augusta, regional clinical campuses for third- and fourth-year students across the state and a second four-year campus in Athens in partnership with the University of Georgia. MCG's expanding partnerships with physicians and hospitals across Georgia currently provides about 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to more than 500 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.

Job Summary

Position will perform high level decision making and is responsible for overseeing all day-to-day operations for multiple general and subspecialty divisions within the Department of Surgery. Position will support all areas of the AU missions (i.e., education, research, patient care and administration) which includes but is not limited to: performing HR functions, monitoring financial activities, ensuring compliance with all institutional policies and procedures and creating efficiencies within divisions. Must demonstrate initiative, resourcefulness, and problem-solving skills in applying a detailed knowledge of the responsibilities, functions, and underlying structure of the department and of the larger institutions in organizing and independently prioritizing work, establishing procedures and systems, and ensuring overly and timely workflow.

Responsibilities

Responsibilities include, but are not limited to:

ADMINISTRATIVE: Prepare necessary paperwork to create or update faculty and staff positions within division (i.e., faculty and staff position add change forms, etc.). Create job positions for faculty and staff positions in OneUSG and PeopleFluent.

FINANCIAL: Maintain records and manage files/documents in a timely, well organized manner. Review account reconciliation for divisions, to include monitoring supplies, travel, and personnel expenses. Assist with budgetary planning for divisions provide oversight and monitoring. Assist administrative support staff with budgeting and monitoring for various accounts as needed with commitment accounting changes (AU, AUMA, Foundation, grants, etc.). Review all expenses and related documents for division (e.g., RAs, TES, CR, IDRs, Foundation check requests, etc.). Review check requests, travel authorizations and other AU forms for accuracy. Monitor pre-payroll reports for faculty and staff funding changes. Pull and review all division AUMA ledgers in McKesson/Strata system. Work with Business Manager 2 on CFTE changes for division faculty. Review p-card preapproval requests for accuracy. Enter appropriate ePARs for salary changes, FTE changes, distribution changes, extra duty pay, FMLA, leave without pay, etc. Prepare documentation related to contracted care (e.g., physicians, APPs, etc.) Prepare necessary invoices and check requests for onboarding and moving expenses for new faculty members within division.

OPERATIONAL: Work with divisions and other departments (DSPA, Budget, Dean's Office, Foundation, Compliance and Audit, Risk Management, etc.) to ensure operations meet compliance and follow policies and procedures. Complete annual space inventory for assigned divisions. Assist in managing adrenal funding initiatives, reconciliation, and budgeting. Will assist in financial preparation of weekly and monthly adrenal leadership meetings. Complete annual equipment inventory for assigned divisions. Work with administrative support staff regarding space issues with new faculty and staff as needed. Assist with and co-lead monthly staff meetings with Business Manager 2, Administrator, etc. Attend meetings and training sessions as needed at AU (I.e., HR training, town hall meetings, etc.) Review and approve time in OneUSG for bi-weekly and exempt faculty and staff.

RESEARCH: Serve as liaison with DSPA and CTO. Participate in pre and post award grant/contract activities to include prepare grant related documentation and working with Pi's on various processes (e.g., routing through eSPRoute, completing authorizations to budget, budget transfers, cost share forms, cost transfers, etc.) Provide oversight and assist faculty and staff with quarterly effort reports by ensuring accuracy and serving as final approver for all effort reporting.

EDUCATION: If fellowship program exists within assigned division, position will assist the Business Manager 2 in fellowship program activities in conjunction with Department of Surgery Residency Program office and MCG GME office. If assigned Clerkship program, position will supervise clerkship program activities in conjunction with the Department of Surgery and the Clerkship Director.

OTHER DUTIES: Perform all other job-related duties as assigned.

Required Qualifications

Bachelor's degree in Business Administration or a related discipline and one year administrative and/or management experience

OR

Associates degree from an accredited college or university and two years of relevant experience

OR

High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and three years administrative and fiscal management experience.

Knowledge, Skills, & Abilities

Ability to maintain confidentiality

Excellent interpersonal, written, and verbal communication skills

Detail-oriented with strong prioritization and organizational skills

Proficient in Microsoft Office and other computer software/databases

Shift/Salary/Benefits



Pay Band: B10

Salary Minimum: $52,500 - $65,000

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 7/12/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 274492

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=274492&PostingSeq=1

jeid-d29147bba3adc847ba9c536b134237d7