Events Administrative Assistant
Argonne National Laboratory
Lemont, USA
Job posting number: #7254072 (Ref:418348)
Posted: June 11, 2024
Job Description
We are accepting applications not for an Events Administrative Assistant. This role will contribute to the coordination and support of events organized by Communications and Public Affairs, including tours, conferences, meetings, workshops, seminars, and protocol visits.
Key Responsibilities:
Provide administrative support for the Events Center of Excellence, including procurement, meeting scheduling, managing shared mailboxes and calendars, document tracking, and regular reporting.
Prepare event materials such as nametags, name tents, and biographies.
Coordinate logistical details for guests, visitors, organizers, speakers, vendors, and attendees.
Process gate passes and ensure compliance with Department of Energy policies and procedures.
Support tours and events that meet the goals and outcomes of key internal and external stakeholders, promoting a positive image of the Laboratory and its programs.
Position Requirements
Experience supporting standard industry practices and protocols of strategic event management.
Excellent interpersonal and communication skills for productive interactions with contacts at all levels, including senior Laboratory management and visitors.
Proficiency in digital tools required for successful operations, including Box, Word, Excel, PowerPoint, Outlook, Cvent, Qualtrics, Zoom, and Microsoft Teams.
Demonstrated organizational skills, resourcefulness, creativity, and problem-solving ability with attention to detail.
Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
Work Environment:
Hybrid work role, primarily on-site in Lemont, Illinois, with up to 40% remote work.
Ability to work irregular hours, including occasional nights and weekends, as necessary.
This job description outlines the general nature of the work but is not a comprehensive list of all duties, responsibilities, and activities. Additional tasks may be assigned as needed.
The selected individual will be placed at the appropriate level (SA2 or SA3) depending on the depth and breadth of relevant knowledge, skills, and experience brought to the position. The requirements for the desired levels are as follows:
SA2: High school diploma and 4+ years of relevant experience or equivalent
SA3: High school diploma and 8+ years of relevant experience or equivalent
Job Family
Support Administrative (SA)Job Profile
Administrative Support 2Worker Type
RegularTime Type
Full timeAs an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity and teamwork, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne encourages minorities, women, veterans and individuals with disabilities to apply for employment. Argonne considers all qualified applicants for employment without regard to age, ancestry, citizenship status, color, disability, gender, gender identity, gender expression, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.
Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department.
All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
Argonne is an equal opportunity employer, and we value diversity in our workforce. As an equal employment opportunity and affirmative action employer, Argonne National Laboratory is committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, Argonne prohibits discrimination or harassment based on an individual's age, ancestry, citizenship status, color, disability, gender, gender identity, genetic information, marital status, national origin, pregnancy, race, religion, sexual orientation, veteran status or any other characteristic protected by law.
