Position Description

The HMS MMSc-Med Ed Program Coordinator will provide critical support in the delivery of a two year master’s program. The program is currently run as a live virtual program and the Program Coordinator will be responsible for supporting many of the operations associated with delivering a virtual master’s program. In addition to this, the program is piloting some optional on campus learning experiences that the program coordinator would manage, requiring complex event planning skills. Responsibilities of the position include:

Communications - Develop program and event promotions and communications. Update program website as needed and develop new website content in coordination with Grad Ed Marketing Manager. Serve as primary point of contact for program applicants. Respond to e-mail queries from prospective applicants and respond to applicant questions about admissions system, SLATE. Manage all program social media accounts (primarily X, formerly Twitter).

Meeting Scheduling- Responsible for scheduling all team & faculty committee meetings along with program related meetings/social gatherings with students. Will schedule other meetings as needed.

Event Planning – Take the lead on all event planning and coordination for two in person on campus learning experiences for students in the program and for program graduation events. Invite & schedule all speakers for academic and professional development sessions during the experiences. Plan and execute all off campus social & Boston sightseeing events during experiences. Book all classrooms/space needed for sessions and order catering from on campus provider for all meals provided during experiences. For graduation events, plan, coordinate & execute all on campus Harvard graduation events in conjunction with HMS Graduate Education team. Schedule other virtual team building events as needed.

Supporting Course Delivery in Canvas- Support the development, delivery, and evaluation of all program courses delivered through Canvas. Coordinate with teaching faculty on Canvas course sites and help faculty/Teaching Fellows make updates as needed. Work with HMS IT to ensure courses are copied over each semester. Ensure all links work properly including Zoom links for course meetings.

Data Entry – Track all student thesis forms and update/input data for individual student thesis milestones in my.harvard student information system.

Basic Qualifications

4 or more years of experience. Higher education may count towards experience

Additional Qualifications and Skills

• Bachelor’s degree preferred
• Related work experience includes administrative support, program support, event coordination or customer service.
• Experience with Zoom & Canvas (or similar LMS platform) a plus
• Experience working with graduate students a plus
• Keen attention to detail
• Interest in Education a plus
• A team player, who is flexible, adaptable, and comfortable working in a culturally diverse environment.
• Ability to work independently, take initiative and manage multiple projects at once.
• Strong interpersonal skills, with a proactive and positive customer service approach.

Additional Information

Please note this is a part-time, 17.5 hours (.5 FTE) per week position.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.