Position Description

The Office for External Education (OEE) provides health care professionals, corporations, and lay audiences with broad access to Harvard Medical School’s peerless and constantly expanding body of medical knowledge. Our educational offerings are created in collaboration with members of the School’s almost 12,000-member faculty and reflect firsthand, expert clinical insights based on breakthrough research and best practices. Our portfolio of innovative medical education opportunities is available to learners around the world and includes live in-person programs, hybrid courses, self-paced online learning, digital products, educational webinars, podcasts, and printed materials.

The Administration Manager provides support for Harvard Medical School’s Office for External Education and is a key position within our team. OEE is a highly complex and entrepreneurial department within HMS, that is a rapidly growing organization with over 300 employees, and revenues approaching $100M. This position provides leadership, project management and fosters a mindset of continuous process improvement in our administration functions in support of a growing, inclusive, and scalable organization.

Reporting to the Director of Finance and Administration, the Administration Manager manages a broad range of administrative functions ensuring compliance and the effective management of our administrative team. It is critical this role has an adept understanding of OEE’s business, including all of its people, core services and business units. This role involves being a subject matter expert in administrative functions, while managing, communicating, and guiding OEE’s staff through HMS and university requirements and policies. They will be working with all levels of OEE, including senior leadership, to efficiently navigate and problem solve our administration needs.
 

Basic Qualifications

• Bachelor’s degree required
• 5+ years related experience

Additional Qualifications and Skills

• Proven ability to deliver excellent customer service to internal and external clients
• Ability to think creatively to solve problems and improve processes
• Excellent interpersonal, analytical, and communication skills
• Strong written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency using a variety of computer software and systems
• Strong customer orientation and ability to multi-task in a team-oriented environment
• Excellent organizational skills with ability to prioritize work in an environment with multiple and conflicting interests

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.