Position Description

• The candidate will provide direct administrative support to the lab’s principal investigator, which includes assisting with travel arrangements and reimbursements. In addition, the candidate will assist the PI with training grant compilation and progress reports.
• The candidate may assist with coordinating special seminars, events, and meeting scheduling.
• The candidate will be responsible for purchasing and electronically receiving research materials, supplies and lab equipment/instruments using Harvard’s internal HCOM- purchasing system. Will handle invoices and preparing purchase requisitions for the finance department and will maintain a weekly overview of lab expenses for budget purposes.
• The candidate will serve as the lab’s safety representative, which includes overseeing compliance with safety-related protocols and guidelines and managing the lab’s safety roster in PeopleSoft and in Harvard’s Assessment & Inspection Management System (AIMS) to ensure safety training is administered and completed in a timely manner. The candidate will work closely with EH&S (Harvard’s Environmental Health and Safety office) and update the lab chemical inventory online, post updated door placards, and assist lab members with creating SOPs (safety-operating-procedures). The candidate will further update IACUC training records for the lab and coordinate the semi-annual inspection of the LHRRB animal use area.

Basic Qualifications

College background or equivalent work experience, preferably in a related discipline. At least one year of related work experience (relevant coursework may count towards experience).
 

Additional Qualifications and Skills

• A bachelor's degree is strongly preferred.
• Demonstrated abilities in higher education administration are beneficial.
• Exposure to applicable computer technologies, including specific software applications, may be required.
• Appropriate communication and writing skills required.
• Previous experience helpful.
• Competitive candidates must be organized, independent, and able to multitask.
• The candidate should be reliable, trustworthy, able to work independently and have strong communication and organizational skills.

 

Additional Information

This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position. 

Offer contingent upon successful completion of a pre-placement medical evaluation.

This is an in-person position based on our campus in Boston.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/. 

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

• Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
• Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.


 

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.