Job posting number: #7085693
Posted: September 20, 2021
Application Deadline: Open Until Filled
Job DescriptionPosition Summary:
The University of Alaska Anchorage (UAA) is seeking an energetic, organized fiscal professional to fill the role of Budget Analyst. This is a key position within the central Budget Office and assists in maintaining university budget information, performing analysis and reporting, and coordinating financial transactions. This position needs someone with strong analytical, research, and problem solving skills, as well as the ability to build effective working relationships. UAA is in the midst of implementing its ambitious UAA 2025 Strategic Plan, making this an exciting time to join the university family. ***************************************************************************** UAA 2025 includes five aspirations: 1) We put students first; 2) We create a culture of equity and inclusion by embracing our diversity; 3) We embrace our role as a trusted and respected community partner; 4) We positively impact communities and the world through innovation; and, 5) We accelerate excellence through continuous improvement. The Budget Office is critical in helping UAA achieve these aspirations through both budget planning and decision support, and a customer-centric attitude toward the transactional work that flows through our office. The department is retooling processes and work to ensure the time and effort of the office and the departments we work with is focused on achieving the aspirations by 2025.
Maximize use of software by arranging for training, or training users, interpreting instructions, answering questions. Update department policy and procedure manuals when needed. Act as advisor to the Fiscal Technician. Provide backup during peak periods for journal voucher processing, OnBase payment document scanning, and indexing. Assist Director with special projects related to presentations, workshops and new pilot programs. Prepare training materials for presentations. Keep management informed by reviewing and analyzing special reports, summarizing information and identifying trends. Assist with recruitment and hiring.Responsible for initial base budget entry and balancing in Banner Finance and preparation of budget revisions from departmental requests. Regularly provide budget information and assist other departments in interpreting account status. Responsible for budget record maintenance and dissemination of budget information to UAA colleges, schools and departments. Assist departments with trouble-shooting of management reports. Resolve budget problems with Banner Finance budget system. Participate in Statewide Banner and Budget committee meetings. Review/approve journal vouchers and labor redistributions for thoroughness and accuracy prior to processing. Maintain, balance and submit Kodiak monthly management reports for incorporation with campus reports. Generate monthly financial reports from TOAD and Banner Finance. Prepare reports by collecting, analyzing, and summarizing information. Present data by computer readouts, graphs, charts, tables, written reports, or other methods. Coordinate university efforts for various quarterly compliance reviews received from UA Statewide Cost Analysis. Analyze unrestricted fund data to ensure costs are associated with the correct financial activity for financial statement reporting, budget reporting, institutional research, facilities and administrative (F&A) cost calculations, and other management purposes. Distribute to major budget units for correction, consolidate feedback and submit completed UAA response to SW. Engage in discussions with SW for clarification of account/program code usage when needed. Run regular reporting on mismatches between fund/org, org/program code, program code/account code, etc. and coordinate corrections with various departments. Provide training as needed to prevent errors. Provide guidance to units on UAA org and program code structures. Establish new orgs from unit requests and ensure org hierarchy rules are adhered to. Run TOAD ORG rollup report and format into Excel for dissemination to numerous extended sites and departments to identify correct usage of ORG, D-levels, and program codes.Responsible for evaluating and researching requests to reallocate labor charges for all UAA campuses. Review to assure validity and enter labor redistributions into Banner HR. Communicate and advise departments on labor charges when necessary in order to assure proper redistribution of charges. Maintain records of all redistribution transactions for audit and research. Responsible for position control in UAA system, consisting of reconciling number of authorized positions, creating new positions, changes to existing positions, salaries, labor pools. Responsible for authorizing position requests received from units researching, maintaining, issuing, and updating regular, term and pooled position control numbers. Responsible for budget and position related entries to Banner HR from job forms initiated by departments and make corrections as necessary. Fiscal Year Job and Budget maintenance for all positions to set up assignments on budget screens reflecting each regular and term position and to assure conformity with authorized PCNs. Database specialist for UAA Position Control Numbers (PCN). Develop and maintain data tables, generate various forms, queries, and reports for current and future projections for budget implementation. Review/approve recruitment and hiring proposal submissions through the system's recruitment system ensuring positions are authorized and have sufficient budget. Return incomplete submissions back to HR and units for correction, when needed.Responsible for coordinating, compiling, reconciling and timely submission of the student government budgets for all UAA campuses to the SW Office of Budget Development for the Board of Regent''s review and approval. Maintain and balance UAA agency and student club accounts, reviewing/approving new account setup, budget revisions, labor redistributions and JV''s submitted by the Student Activities department. Provide guidance, training and account status information to Student Clubs staff. Member in charge for UAA gaming. Counsel and ensure clubs, departments and community campuses meet requirements of State of Alaska gaming laws. Disseminate applications for permits; assist with application preparation, ticket requirements, and general information on raffles. Reconcile final financial reports and initiate JV''s to distribute raffle proceeds to club accounts. Compute gaming fee payments, prepare and mail annual gaming permit application and financial statement report to the State of Alaska Division of Revenue and assure gaming permits are current and meet requirements.
Whether you are a seasoned professional or looking to grow, we support continuous learning. All UAA employees receive a tuition waiver benefit, allowing you to pursue degrees, including Masters degrees, while employed.
The UAA community has identified four competencies at the heart of quality at UAA. These qualities are core to everything we do:
Effective Communication - The knowledge and skills necessary to engage in effective communication in diverse contexts and formats.
Creative and critical thinking - The knowledge and skills necessary for the critical exploration of issues, ideas, artifacts, and events in order to creatively design, evaluate, and implement a strategy to answer complex questions or achieve a desired goal.
Intercultural Fluency - The knowledge and skills necessary to promote effective and appropriate interaction in a variety of cultural contexts, particularly in terms of the diverse populations of Alaska.
Personal, Professional, and Community Responsibility - The knowledge and skills necessary to promote personal flourishing, professional excellence, and community engagement.