The Faculty Administrative Assistant supports the medical director, department head, vice-chair and/or multiple faculty members with complex administrative issues, manages schedules, arranges appointments and itineraries, coordinates meetings, travel, conference calls, prepares non-routine docs, reports spreadsheets, develops advanced presentation materials, interpret and explain policies/procedures, collects, compiles and analyzes moderately complex to complex data.

Position Highlights:

• Calendar management and scheduling
• Customer service and interpersonal communication

The Ideal Candidate:

• Experience providing executive administrative support to 3 or more individuals within a medical facility/office.
• Demonstrates strong written and verbal communication skills (i.e. presentations, memo writing, triaging calls).
• Experienced in managing multiple Outlook calendars, scheduling travel arrangements and meetings.
• Intermediate proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Demonstrates attention to detail in producing accurate and high-quality deliverables.
• Self-motivated with the ability to prioritize multiple tasks and multi-task under tight deadlines with little oversight.
• Must be an independent team member who is engaged, proactive, and highly motivated.

Responsibilities: 

• Manages multiple complex faculty calendars while maintaining non-conflicting daily schedule of appointments, meetings, travel arrangements, and clinic schedules.
• Frequently coordinate internal and external meetings with multiple attendees.
• Prepare and submit Expense Reports and Check Requests (internal Moffitt or external process).
• Coordinate Facilities/IT Environmental Service/Move requests.
• Ability to manage multi-line phone and triage calls appropriately.
• Ability to draft and edit clear, concise and professional correspondence in adherence to grammatical and spelling rules. (Word documents; compose emails, memos, etc.).

Credentials and Qualifications:

• High School Diploma or GED required; Associate degree preferred.
• Minimum two (2) years of administrative support experience in an office setting is required.
• Demonstrates strong communication skills, both verbal & written.
• Highly motivated and attentive to detail.
• Requires intermediate proficiency in MS Office applications i.e. Word, Excel, Outlook, and PowerPoint, and Microsoft Windows-based operating systems.